How to promote your summer camp at Trade Shows

Does your camp attend trade shows in your area? Trade Shows can be a great way to market your camp face-to-face with potential clients. Many trade shows run through the winter to market your camp to rental groups like schools or churches, but you can also use trade shows to promote your summer camp program and boost your registrations as well!

Here are some handy trade show tips:

Before the Show

Create a little buzz

It’s always a good idea to create a buzz about your booth a couple of weeks before the show. Let your Facebook fans and Twitter followers know where and when to find you. If it’s within your budget, promise a little giveaway to get people to come out. It can be as simple as promising the first ten people to come to your booth and say they heard you’d be there on Facebook (or Twitter) a free t-shirt! Think about being willing to offer a special discount on camp registration to people who sign their kids up at the trade show.

Research the venue

Find out what the venue offers so that you know what you can feasibly bring. Questions to ask might be:

  • Will there be WiFi?
  • Will there be a nearby electrical outlet?
  • How big is the booth?
  • Are you allowed to sell products?

These questions will help you plan your booth. You’ll know how big it is, so you’ll know what kind of signage or props you can bring. You might consider bringing a laptop or two to run a PowerPoint presentation about your program, have a photo slide show, or have your website open for people to browse, so you’ll need Internet access and electricity. If you’ve got a lot of camp merch left over from last year (t-shirts, hats, etc.), this might be a great way to get rid of some by selling them at discounted prices at your booth.

Plan your staffing

Do you have the staff to man the booth, or will you need to recruit volunteers? Either way, it’s nice to have a few of them. No one wants to sit at a booth alone, and it’s great to have another person greeting new people while you’re busy chatting and answering questions. It’s also important to plan enough staff or volunteers so that those manning the booth can have shorter shifts and frequent breaks. This will keep your staff energetic, friendly, and eager to make an impression on potential clients.

If whoever you’re sending isn’t familiar with your program or details about your camp, make sure you give them enough information to go on. Send a FAQ sheet with them for them to consult, and make sure you’ve told them the most important things you want visitors to your booth to know about your camp.

During the Show

What to bring

At the very least, you’ll need to bring along these items:

  • A stand-alone presentation board, preferable with your camp name and logo on it. This board should display what you do as a camp, and include lots of pictures of real kids enjoying the activities.
  • A tablecloth that compliments your logo/signage.
  • A large sign for your logo and camp name, if you haven’t included this on your presentation board (but you can always do both).
  • Informational material. Make sure you’ve got lots of brochures and business cards ready to hand out.

Other things to consider bringing:

  • A laptop (or two, or three). You can use them to let people look at your website, view a PowerPoint presentation about your camp, or just to have a constant slide show full of fun pictures from your summer programs.
  • Props to make your booth interesting. If you have room in your booth, the possibilities are endless — but pick items that speak to your camp’s program, like a western saddle, or climbing equipment, or beach toys.
  • Some greenery. Nothing lives up a drab-looking booth quite like live plants or flowers.

Make your booth engaging

There are lots of ways to draw interest to your booth! Rather than just silently sitting in a chair, hoping someone will come by, try a few of these fun tricks:

  • Play some music! People will be drawn to the sound and eager to find out what’s going on at your booth.
  • Have some swag to give away. People like free stuff, even if it’s something small like a carabiner with your camp’s name on it, or even a pen. Once they’re there checking out what you’re offering for free, you’ll have the chance to talk to them a bit. Even if it’s just to ask, “Have you ever heard about Camp XYZ before?” to break the ice.
  • Have a draw for a cool prize. Depending on what you’re willing to part with, you could offer anything from as big as a free week of camp to as small as a camp hoodie. Have them fill out a piece of paper with their contact information including email address and drop it in a container or box. Now you have lots of email addresses! You can inform the winner(s) by email and send some follow-up information about your camp to everyone who entered.
  • Update your social media (Facebook, Twitter, Instagram, etc.) frequently during the show with engaging material, such as: “Lots of names entered in our draw for a FREE week of camp! Will you be the winner?” While you’re making this trade show sound like the funnest event ever, keep inviting people to come out and see, while offering swag and hyping your raffle. If you’re offering discounts to parents who register their kids for camp right at your booth, remind everyone of this fact to encourage them to come on down.

Inspire people to donate

If your camp has a specific area of need or is trying to accomplish a particular project, you might want to make a display for it and ask for donations. Tell people what you’re trying to do, and engage them in a conversation. If you don’t ask, you won’t receive!

After the Show

The show’s over. If you think your job is done, think again! You need to follow up with all of those people you met, chatted with, and took contact information from before they forget about their experience at their booth. Here’s your post-trade-show-routine:

  • Use social media to thank everyone for coming out and visiting your booth.
  • Thank your staff for manning the booth.
  • If you haven’t already, upload a few photos of the trade show to Facebook.
  • Send an email to winner of your draw.
  • Send a follow-up email to those who gave you their contact information thanking them for visiting the booth and informing them more about your camp program. Don’t send this the day of — it’s best to wait 2 or 3 days so as not to seem over-eager, but don’t wait too long, or they’ll have forgotten that they ever talked to you or saw your booth!
  • If you felt it was a positive and worthwhile experience, book yourself in for next year’s show.

Oftentimes the chance to talk to potential customers face-to-face is overlooked in marketing plans. People go to trade shows to find businesses like yours — use that fact! Just make sure your booth is engaging, that your staff take the time to chat with visitors, and that you follow up afterwards to remind everyone that you were there!

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